Hello and welcome to the very first issue of You’re Doing Too Much—a weekly read for busy leaders who want to grow by hiring, offloading, and letting others step in.

Let’s start by looking at how to spot the work you can finally get off your plate. Because chances are, you’re holding onto more than you need to.

Let’s make some space.

Most founders I talk to already know they need support. The real problem is they don’t know what to hand off. So they stay stuck. Not because no one can help them, but because they’ve never stopped to ask what they’re still doing that someone else could take on.

Here’s a starting point: If a task shows up more than once a week, drains your energy, or doesn’t require your judgment then it’s a delegation candidate.

Block 15 minutes on your calendar this week. Pull up your last five days of work. Scan your sent emails, calendar events, and Slack messages. Highlight anything that feels tedious, repetitive, or admin-heavy. That’s your list.

You don’t need a full-time hire to lighten your load. You just need to start identifying what doesn’t need to be you.

Start with a simple list.

For the next 3 to 5 workdays, keep a running note titled: “Things I Shouldn’t Be Doing.” Don’t overthink it. Just jot down anything that feels repetitive, low-stakes, or energy-draining. Calendar back-and-forth. Updating docs. Following up. Cleaning your inbox.

At the end of the week, review your list and ask three questions:

This is how you build your offload list. Not by guessing what to delegate, but by tracking what’s dragging your time and attention. The clarity comes from noticing.

My client didn’t ask me to do this.

But I knew how packed her days were, jumping from back-to-back meetings, barely time to breathe. So I started sending her a quick morning message with everything she needed: a screenshot of her schedule, a summary of who she was meeting, and any details that could help her show up more prepared.

She didn’t ask for it. But it made her day easier.

If you’re an exec or founder, this is something your support person can do for you, too. It doesn’t take long. It just takes intent.

Here’s what to ask:

You don’t need more control. You need better visibility without doing it all yourself.

Delegation usually stalls at the first sentence. You want to hand something off, but don’t know how to start the ask. So you wait. And then it stays on your plate longer than it should.

Here’s a message you can copy, tweak, and send today:

Subject: Quick thing I’d love your help on

Hey, I'd like to start handing off a few tasks to free up time for higher-priority work.

Can we try a daily morning summary of my schedule, sent by 8am? Here’s what I’d love to see:

Let’s try it for a week and adjust as needed.

Quill Meetings: Your Conversation Companion

If you’re still sitting through meetings, then scrambling to write follow-ups or remember action items—Quill can take that off your plate.

It joins your meetings, records, transcribes, and delivers a clean, shareable summary with key takeaways, decisions made, and to-dos.

Use it to:

📌 Tip: Pair Quill with a trusted EA or Chief of Staff to turn summaries into action—faster than you ever could alone.

That’s it for this week. If you’ve been feeling stuck on what to delegate, I hope this gave you the nudge to start noticing and letting go.

Small shifts lead to real relief. Especially when you stop treating your whole to-do list like a solo mission.

Until next time :)